1	THE HELP AMERICA VOTE ACT OF 2002 GEORGIA’S ELECTION REFORM PLAN May 27, 2003
2	Overview Of State Plan Requirements Payments Distribution and Monitoring of Payments Education and Training Voting System Guidelines Election Fund Proposed Budget Maintenance of Effort Performance Goals and Measures Administrative Complaint Procedure Effect of Title I Payments Management of the Plan Previous State Plan HAVA State Planning Committee
3	Requirements Payment How the State will use the requirements payment to meet the requirements of Title III, and, if applicable under section 251(a)(2), to carry out other activities to improve the administration of elections (sec. 254, a, 1) Retire bond debt incurred to purchase Georgia’s current Statewide Uniform Voting System Replace the Centralized Voter Registration Database Voter Education activities Election Official training activities Components of the voting system Any other activities allowed under HAVA
4	Distribution and Monitoring of Payments How the State will distribute and monitor the distribution of the requirements payment to units of local government or other entities in the state for carrying out the activities described in paragraph (1), including a description of: (A) The criteria to be used to determine the eligibility of such units or entities for receiving the payment; and (B) The methods to be used by the State to monitor the performance of the units or entities to whom the payment is distributed, consistent with the performance goals and measures adopted under paragraph (Sec. 254, a, 2): Chief State election official -- monitoring and disbursing HAVA funds Criteria to determine number of voting units and funds allocated to each county Number of registered voters Number of precincts per county Number of poll workers per county Number of election officials per county Number of DRE units for every active registered voter per county
5	Distribution and Monitoring of Payments (continued) The Office of Planning and Budget Expense codes for tracking HAVA spending Intergovernmental Agreements Allocation request forms End-of-year audits Reports indicating the status and success of the projects and activities receiving HAVA funding
6	Education and Training How the State will provide for programs for voter education, election official education and training, and poll worker training which will assist the state in meeting the requirements of Title III (sec. 254, a, 3) Voter Education Coordinator Voter Education Coordinator Initiatives included the following: Public Relations Campaign - print and broadcast media outlets US Mail - Voting brochures and instructions mailed to every registered voter in the state Pre-Election Day Demonstrations - Voting units demonstrated at each precinct on primary election day Regional Voter Education Coordinators County level Voter Education Coordinators
7	Education and Training (continued) Education and Training Projects Kennesaw State University -- KSU-Center for Elections Election Official Certification Program Set curriculum Voting system training, new voting system training, Local, state and federal election laws and new legislation local election officials, election registrars municipal election officials
8	Voting System Guidelines How the State will adopt voting system guidelines and processes, which are consistent with the requirements of section 301 (sec. 254,a, 4) Voting System Guidelines adopted by the 21st Century Voting Commission Statewide Uniform Voting System Guidelines adopted into the Election Code
9	Election Fund How the State will establish a fund described in subsection (b) for purposes of administering the state's activities under this part, including information on fund management (sec. 254, a, 5) The Office of Planning and Budget has created an Election Fund within the State treasury Designated as a federal election fund account Separate bank account Internal identification code for tracking expenditures made from the Fund Individual expenditure codes for tracking Section 101, 102 and Title II expenditures
10	Proposed Budget The State's proposed budget for activities under this part, based on the State's best estimates of the costs of such activities and the amount of funds to be made available, including specific information on: The costs of the activities required to be carried out to meet the requirements of Title III The portion of the requirements payment which will be used to carry out activities to meet such requirements The portion of the requirements payment which will be used to carry out other activities (Sec. 254,a, 6): Approximate State allocation -- $92 million $13.2 million under Title I $79.8 million under Title II Estimated 5% match $3.95 million
11	Proposed Budget (continued) Voting System replacement. Sec 301 - $54 million DRE Purchase. Sec 301 Punch Card Replacement. Sec 102 - $4,980,690 One DRE unit per qualified precinct Voter Education and Outreach. Sec 254(a)(3) - $3.8 million Poll Worker – Election Official Training. Sec 254(a)(3) - $500,000 Centralized Voter Registration System. Sec 303 Projected $11 million to $15 million Provisional Balloting. Sec 302 Projected $200,000 Physical Accessibility. Sec 101 Projected $500,000 Administrative Complaint Procedure. Sec 402 Projected $500,000 Administrative Cost. Sec 254(a)(6) Projected $100,000
12	Maintenance of Effort How the State, in using the requirements payments, will maintain the expenditures of the State for activities funded by the payment at a level that is not less than the level of such expenditures maintained by the State for the fiscal year prior to November 2000 (sec. 254,a, 7) The State of Georgia will continue to maintain that level of election administration expenditures incurred during the Fiscal Year of 1999 while conducting activities that fall under the Title III requirements of the Help America Vote Act
13	Performance Goals and Measures How the State will adopt performance goals and measures that will be used by the State to determine its success and the success of units of local government in the State in carrying out the Plan, including timetables for meeting each of the elements of the Plan, descriptions of the criteria the State will use to measure performance and the process used to develop such criteria, and a description of which official is to be held responsible for ensuring that each performance goal is met (sec. 254, a, 8) Milestones and Goals developed by the 21^st Century Voting Commission Measuring effectiveness of implementation and deployment of the Statewide Uniform Voting System System delivery dates System installation dates Equipment training schedules Voter educational training schedules Regional training schedules Local training schedules Pre-election day scheduling deadlines Election day performance -- DRE error rates, voter turnout, polling place closing rates, and election result reporting rates
14	Performance Goals and Measures (Continued) Implementation dates for new projects identified by the Secretary of State and County Election officials efficiency of existing procedures efficiency of newly created procedures State and County Election Official Task Force End of Project Reports
15	Administrative Complaint Procedures A description of the uniform, nondiscriminatory State-Based Administrative Complaint Procedures in effect under section 402 (sec. 254, a, 9) The Secretary of State has received statutory authority to implement uniform rules and regulations to create an administrative complaint procedure that meets the requirements of the Help America Vote Act. This procedure will be created and implemented before the first Federal Election in 2004.
16	Effect of Title I Payments If the State received any payment under Title I, a description of how such payment will affect the activities proposed to be carried out under the Plan, including the amount of funds available for such activities (sec. 254, a, 10) Development of the State Plan and any other activities authorized by HAVA Section 102 “Early Money Out” Service existing bond debt used to replace Punch Card and Lever Voting systems - $4,893,000 Section 101 “Early Money Out” Initiate process for acquiring a new voter registration system for the replacement of the current voter registration system - Estimated amount of funds available $8.3 million
17	Management of the Plan Description of how the State will conduct ongoing management of the Plan (sec. 254, a, 11) The Elections Division of the Secretary of State will manage the Plan Implementation Deployment System training Voter education Election official training Poll worker training Election support for any election will remain under the control of the Elections Division “Material Changes” to the Plan may be developed – on a periodic basis; changes to the Plan will be based upon the achievement of milestones and performance measures used to gauge the effectiveness of the Plan.
18	Previous State Plan In the case of a State with a State Plan in effect under this subtitle during the previous fiscal year, a description of how the Plan reflects changes from the State Plan for the previous fiscal year and of how the State succeeded in carrying out the State Plan for such previous fiscal year (sec. 254, a, 12) The State of Georgia did not have a Plan in effect under Section 254 prior to the 2003 fiscal year
19	State Planning Committee A description of the Committee, which participated in the development of the State Plan in accordance with section 255 and the procedures followed by the Committee under such section and section 256 (sec. 254, a, 13)
20	"QUESTIONS AND COMMENTS" QUESTIONS AND COMMENTS