Guide to Business Records Retention Requirements

O.C.G.A. Title 45 -- PUBLIC OFFICERS AND EMPLOYEES

Public Employee Hazardous Chemical Protection

Citation: O.C.G.A. Section 45-22-7(a) Material safety data sheets; notice to employees; rights of employees.
Regulating Agency: Department of Labor.
Requirement: To prepare or maintain a material safety data sheet concerning any hazardous chemical manufactured, imported, or distributed, which sheet shall contain current, accurate, and complete, based on information then reasonably available. NOTE: O.C.G.A. Section 45-22-2(16) defines "material safety data sheet" as a document which is prepared by manufacturers in accordance with the requirements of the Occupational Safety and Health Administration standard found in 29 CFR sections 1910.0000 through 1910.1500 (1987), and which contains: (1) the chemical name and the common name of the hazardous chemical; (2) the hazards or other risks in the use of the hazardous chemical, including: (a) the potential for fire, explosion, corrosivity, and reactivity; (b) the known acute and chronic health effects of risks from exposure, including medical conditions which are generally recognized as being aggravated by exposure to the hazardous chemical; and (c) the primary routes of entry and the symptoms of overexposure; (3) the proper precautions, handling practices, necessary personal protective equipment, and other safety precautions in the use of or exposure to the hazardous chemicals, including appropriate emergency treatment in case of overexposure; (4) the emergency procedures for spills, fire, disposal, and first aid; (5) a description in lay terms of the known specific potential health risks posed by the hazardous chemical intended to alert any person reading this information; and (6) the year and month (if available) that the information was compiled, and the name, address, and emergency telephone number of the manufacturer responsible for preparing the information.
Persons Affected: Each manufacturer, importer, or distributor, of any hazardous chemical and any person under a contract or agreement to provide labor or services to a public employer.
Retention Period: Not stated.

Apprenticeship Records under the Fair Employment Practices Act of 1978

Citation: Rule 186-1-.09 Records regarding apprenticeships.
Regulating Agency: The Commission on Equal Opportunity.
Requirement: Any persons who are subject to the Fair Employment Practices Act of 1978 and who controls an apprenticeship or other training program shall keep all records reasonably necessary to carry out the purposes of said Act, including, but not limited to, a list of applicants who wish to participate in such program, including the chronological order in which such applications were received. Further, records must kept if they would be reasonably necessary and relevant to the determination of whether an unlawful practice has been or is being committed.
Persons Affected: Any person who is subject to the Fair Employment Practices Act of 1978.
Retention Period: Not stated.
Related Code Sections: O.C.G.A. 45-19-43.