DRUG ABUSE TREATMENT PROGRAMS
DRUGS, PRACTITIONER DISPENSING OF
MEAT INSPECTION
MEAT, POULTRY, AND DAIRY PROCESSING PLANTS
MILK AND MILK PRODUCTS
PHARMACISTS AND PHARMACIES
COMPUTER REGULATIONS
GENERALLY
HOME HEALTH CARE PHARMACIES
HOSPITAL PHARMACIES
NUCLEAR PHARMACIES AND PHARMACISTS
NURSING HOMES AND LONG-TERM CARE FACILITIES
PRISON CLINIC PHARMACIES
SALVAGEABLE FOODS AND SINGLE SERVICE UTENSIL ITEMS
WATER, COMMERCIALLY BOTTLED, AND WATER VENDING MACHINES
Citation: Rule 290-4-2-.09(2) Standards for
Program Management--Program Description.
Regulating Agency: Department of Human
Resources.
Requirement: To prepare a program description
annually, conforming to extensive requirements specified in the
rule.
Persons Affected: Persons or institutions
offering drug abuse treatment programs.
Retention Period: Annual.
Citation: Rule 290-4-12-.09(3)(b) Standards
for Program Management--Inservice Training--Standards.
Regulating Agency: Department of Human
Resources.
Requirement: To coordinate and keep records of
all training activities of staff members.
Persons Affected: Persons or institutions
offering drug abuse treatment programs.
Retention Period: Not stated.
Citation: Rule 480-28-.04 Record-keeping and
Filing.
Regulating Agency: State Board of Pharmacy.
Requirement: With respect to drugs in general,
to keep on file prescriptions written for each drug dispensed,
containing (1) the full name and address of the person for whom
the drug is prescribed; (2) the name, quantity, and strength of
such drug; (3) the directions for taking; (4) the signature of
the practitioner and the date the prescription was written; and
(5), for controlled substance drugs, the name, address, and Drug
Enforcement Administration number of the dispensing practitioner.
With respect to controlled substances in particular, to keep: (1)
an invoice record of all controlled substance drugs received and
disposed of by a dispensing practitioner, keeping invoices of
Schedule III, IV, or V controlled substances in a separate file;
(2) an inventory of all controlled substances taken biennially on
May 1st of every odd-numbered year, or two years from the day
of last inventory; (3) to maintain prescription files for
a controlled substance in one of three ways: (a) as three
separate files--one for all Schedule II controlled substances
dispensed; one for all Schedule III, IV, and V controlled
substances dispensed; and one for all non-controlled substance
drugs dispensed; (b) as two files--one for all Schedule II
controlled substances dispensed, with prescriptions for Schedule
III, IV, and V controlled substances stamped with the letter
"C" in red ink, and one for all other drugs dispensed; or (c)
as two files--one for all controlled substance drugs dispensed,
with prescriptions for Schedule III, IV, and V controlled
substances stamped with the letter "C" in red ink, and one
for all non-controlled substance drugs dispensed.
Persons Affected: Practitioners who dispense
drugs.
Retention Period: A period of two years from the
date the prescription is filed.
Related Code Sections: O.C.G.A. Sections
26-4-4(c), 26-4-4(f), 26-4-37(6), and 26-4-37(8).
Citation: O.C.G.A. Section 26-2-132
Maintenance and inspection of records. [Meat processors and
related industries.]
Regulating Agency: Commissioner of Agriculture.
Requirement: To keep such records as will fully
and correctly disclose all transactions involving their
businesses.
Persons Affected: (1) any persons, firms, or
corporations that engage for commerce in the business of
slaughtering any cattle, sheep, swine, ratites,rabbits, goats,
horses, mules, or other equines or preparing, freezing,
packaging, or labeling any carcasses, or parts or products of
carcasses, of any such animals for use as human food or animal
food; (2) any persons, firms, or corporations that engage in the
business of buying or selling (as meat brokers, wholesalers, or
otherwise) or transporting in commerce or storing in or for such
commerce any carcasses, or parts or products of carcasses, of any
such animals; and (3) any persons, firms, or corporations that
engage in business as renderers or engage in the business of
buying, selling, or transporting any dead, dying, disabled, or
diseased cattle, sheep, swine, ratites,rabbits, goats, horses,
mules, or other equines, or parts of such carcasses.
Retention Period: Such period of time as the
Commissioner may by regulations prescribe. See Rule 40-10-1-.20.
Citation: Rule 40-10-1-.22 Records,
Registration and Reports.
Regulating Agency: Commissioner of Agriculture.
Requirement: To keep records which will fully
and correctly disclose all transactions involved in the business;
specifically required are records, such as bills of sale,
invoices, bills of lading, and receiving and shipping papers,
giving: (1) the name or description of the livestock or article;
(2) the net weight of the livestock or article; (3) the number of
shipping containers (if any); (4) the name and address of the
buyer of livestock or articles sold by such person; and the name
and address of the seller of livestock or articles purchased by
such person; (5) the name and address of the consignee or
receiver (if other than the buyer); (6) the method of shipment;
(7) the date of shipment; and (8) the name and address of the
carrier and all information relating to consumer complaints
received by the person required to keep the records concerning
articles prepared under federal or state inspection laws.
Persons Affected: (1) Any person that engages,
for commerce, in the business of slaughtering any cattle, sheep,
swine, goats, horses, mules, or other equines, or preparing,
freezing, packaging, or labeling any carcasses, or parts or
products of carcasses, of any such animals, for use as human food
or animal food; (2) any person that engages in the business of
buying or selling (as a meat broker, wholesaler or otherwise), or
transporting in commerce, or storing in, or for commerce, or
importing, any carcasses, or parts or products of carcasses, of
any such animals; and (3) any person that engages in business, or
for commerce, as a renderer, or engages in the business of
buying, selling or transporting, in commerce, or importing, any
dead, dying, disabled, or diseased cattle, sheep, swine, goats,
horses, mules, or other equines, or parts of the carcasses of any
such animals that died otherwise than by slaughter.
Retention Period: A period of 2 years after
December 31 of the year in which the transaction to which the
record relates has occurred and for such further period as the
Commissioner of Agriculture may require for purposes of any
investigation or litigation under the Department of Agriculture
Registration, License, and Permit Act [O.C.G.A. Section 2-5-1 and
the sections following.], by written notice to the person
required to keep such records under the Rule.
Related Code Sections: O.C.G.A. Section 2-5-1
and the sections following.
Citation: Rule 40-10-1-.20 (17)(g) Entry into
Official Establishments: Reinspection and Preparation of
Products.
Regulating Agency: Commissioner of Agriculture.
Requirement: To maintain records and reports
which document the time, temperature, and humidity at which any
cooked beef, roast beef, or cooked corned beef is cooked and
cooled at the establishment.
Persons Affected: Any slaughtering, cutting,
boning, meat canning, curing, smoking, salting, packing,
rendering, or similar establishment at which inspection is
maintained under the regulations in Chapter 40-10-1 of the Rules
and Regulations of the State of Georgia.
Retention Period: 6 months or for such further
period as the Commissioner of Agriculture, by \written notice to
the person required to keep such records, may require for
purposes of any investigation or litigation under the Georgia
Meat Inspection Act (O.C.G.A. Section 26-2-60 and the sections
following.).
Related Code Sections: O.C.G.A. Section 26-2-60.
Citation: O.C.G.A. Section 26-2-211
Statistics on animals and poultry slaughtered; maintenance of
records.
Regulating Agency: Commissioner of Agriculture.
Requirement: To maintain adequate records so as
to ascertain the total number of animals or poultry slaughtered,
processed, or disposed of and the amount of meat, poultry, or
dairy products received or processed.
Persons Affected: Persons obtaining licenses
from the Commissioner of Agriculture to operate meat, dairy, or
poultry processing plants in Georgia.
Retention Period: Not specified.
Citation: Rule 40-13-10-.05 Records.
Regulating Agency: Commissioner of Agriculture.
Requirement: To record (1) the name and address
of person or persons from whom poultry is received; (2) the
number and type of such poultry; and (3) the license tag number
of the vehicle used to transport such poultry.
Persons Affected: Poultry dealers, poultry
brokers, and poultry market operators.
Retention Period: A period of two (2) years.
Related Code Sections: O.C.G.A. Section
4-4-82 and the sections following.
Citation: O.C.G.A. Section 26-2-246
Maintenance, examination, etc., of records by persons operating
under article.
Regulating Agency: Commissioner of Agriculture.
Requirement: To keep complete and accurate
records of operations.
Persons Affected: All persons operating under
the Milk and Milk Products" Article of the Code (O.C.G.A.
Title 26, Chapter 2, Article 7).
Retention Period: Not specified, but see Rule
40-2-14-.01.
Citation: Rule 40-2-14-.01 Records and
Reports to be Kept by Plants.
Regulating Agency: Commissioner of Agriculture.
Requirement: To keep on file: (1) all
pasteurizer and CIP (clean-in-place) charts in compliance with
all requirements of the 1978 Pasteurized Milk Ordinance and
supplements; and (2) all employee medical certificates of current
employees.
Persons Affected: Dairy plants.
Retention Period: For item (1), a minimum of 90
days; for item (2), not specified.
Related Code Sections: O.C.G.A. Section
26-2-230 and the sections following.
Citation: Rule 369-1-.14 Records.
Regulating Agency: Commissioner of Agriculture.
Requirement: To keep adequate records to reflect
the true amount of milk produced, sold, or purchased.
Persons Affected: All producers of milk in the
State of Georgia who produce milk for sale within and without the
State.
Retention Period: Not specified.
Related Code Sections: O.C.G.A. Section 2-8-1
and the sections following.
Citation: Rule 480-27-.03 Records of
Dispensing.
Regulating Agency: State Board of Pharmacy.
Requirement: To make and keep records of
dispensing for original and refill prescriptions, which records
must include (but not be limited to): (1) quantities dispensed,
if different; (2) date of dispensing; (3) serial number (or
equivalent if an institution); (4) the identification of the
pharmacist responsible for dispensing; (5) documentation of
satisfaction of state requirements for drug product selection;
and (6) records of refills to date, including date and
identification of pharmacist.
Retention Period: Two years.
Related Code Sections: O.C.G.A. Section
26-4-37.
Citation: O.C.G.A. Section 26-4-161
Recordation of poisons listed in paragraph (1) of Code Section
16-4-160.
Regulating Agency: State Board of Pharmacy.
Requirement: To make entries concerning sales or
deliveries of poisons identified in paragraph (1) of Code Section
26-4-160 in a book, stating (2) the date of delivery; (2) the
name and address of the person receiving the poison; (3) the name
and quantity of the poison; (4) the purpose for which it is
represented by person to be required; and (5) the name of the
dispenser.
Persons Affected: Licensed or registered
druggists and pharmacists.
Retention Period: At least five years.
Citation: Rule 480-21-.04 Physical
Requirements.
Regulating Agency: State Board of Pharmacy.
Requirement: To have, in addition to references
required in a retail pharmacy, a current edition of an
established reference on IV stability and incompatibility such as
Handbook on Injectable Drugs or King's Guide to
Parenteral Admixtures.
Persons Affected: Home health care pharmacies.
Retention Period: Not specified.
Related Code Sections: O.C.G.A. Section
26-4-37.
Citation: Rule 480-21-.05 Drug Distribution
and Control.
Regulating Agency: State Board of Pharmacy.
Requirement: (1) to maintain, under the control
of the pharmacist-in-charge, a pharmacy generated profile for
each patient, each of which must contain, at a minimum: (a)
patient's full name; (b) age; (c) weight; (d) sex; (e)
compounded, sterile parenteral products dispensed; (f) date
dispensed; (g) drug content and quantity; (h) patient directions:
(i) prescription number; (j) identification of dispensing
pharmacist; (k) other drugs patient is receiving; (l) drug
sensitivities and allergies to drugs and foods; and (m) primary
diagnosis; and (2) to maintain access to such records as are
required to ensure patient's health, safety, and welfare.
Persons Affected: Home health care pharmacies
and their pharmacists-in-charge.
Retention Period: A period of two years after
the last dispensing activity.
Related Code Sections: O.C.G.A. Section
26-4-37.
Citation: Rule 480-13-.05 Physical
Requirements. Amended.
Regulating Agency: State Board of Pharmacy.
Requirement: To maintain a reference library
containing (at a minimum) a copy of and/or electronic or
computer access to the latest edition of : (1) Georgia Pharmacy Practice
Act; (2) Georgia Controlled Substances Act; (3) Rules and Regulations of the
Georgia State Board of Pharmacy; (4) current reference
materials appropriate to the practice of the hospital pharmacy;
(5) the latest edition of the American Society of
Health-System Pharmacists Formulatory Service; (6) compatibility
charts; (7) current drug interaction references; (8) current
antidote information; (9) current edition of text and reference
works covering theoretical and practical pharmacy; (10) reference
materials on general, organic, pharmaceutical, and biological
chemistry; and (11) reference materials on toxicology,
pharmacology, bacteriology, sterilization, and disinfection.
Persons Affected: Hospital pharmacies.
Retention Period: Not specified.
Related Code Sections: O.C.G.A. Section
16-13-20 and the sections following.
Citation: Rule 480-13-.06 Drug Distribution
and Control.
Regulating Agency: State Board of Pharmacy.
Requirement: (1) to maintain, under the control
of the Director of Pharmacy, a pharmacy-generated patient profile
for each patient, containing, at a minimum: (a) given and last
name; (b) age; (c) sex; (d) room number and provisional
diagnosis; (e) drug product dispensed, date dispensed, strength,
dosage form, quantity and directions, and identification of
dispensing pharmacist; (f) identification or differentiation of
controlled substances; (g) intravenous therapy; (h) selected
medical data; (i) drug history interview (when possible); and (j)
sensitivities and allergies to drugs and food; (2) to make
records of all transactions of the hospital pharmacy as may be
required by law and as may be necessary to maintain accurate
control over and accountability for all pharmaceutical drugs,
devices, and materials;and (3) to maintain access to such records
as are required to insure patient health, safety, and welfare.
Persons Affected: Hospital pharmacies and their
directors.
Retention Period: For item (1) above, a period
of two (2) years; for items (2) and (3), not specified.
Related Code Sections: O.C.G.A. Section
16-13-20 and the sections following.
Citation: Rule 480-25-.11 Records.
Regulating Agency: State Board of Pharmacy.
Requirement: To maintain acquisition and
disposition records as required by the Georgia State Board of
Pharmacy of all pharmacies in the State of Georgia.
Persons Affected: Nuclear pharmacies.
Retention Period: Not specified, but see
statutes and rules dealing with pharmacies in general.
Related Code Sections: O.C.G.A. Sections
26-4-130 and 26-4-138.
Citation: Rule 480-24-.04 Drug Distribution.
Regulating Agency: State Board of Pharmacy.
Requirement: (1) To keep in the nursing home and
the vendor pharmacy a record of the drugs placed in emergency
kits placed in the nursing home; and (2) to keep records of proof
of use of Schedule II, III, and IV controlled substances and such
other drugs as may be specified by the appropriate committee of
the facility on proof of use forms which must specify (at a
minimum): (a) name of drug; (b) dose; (c) name of ordering
physician; (d) name of patient; (e) date and time of
administration to patient; and (f) signature of individual
administering and title.
Persons Affected: Nursing homes and pharmacies
vending drugs to nursing homes.
Retention Period: Not specified.
Related Code Sections: O.C.G.A. Sections
26-4-37 and 26-4-53.
Citation: Rule 480-10-.15 Requirements of a
Prescription.
Regulating Agency: State Board of Pharmacy.
Requirement: To include in all prescriptions (at
a minimum): (1) a serial number so that prescriptions may be
filed in numerical sequence; (2) date of issuance; (3) name and
address of patient; (4) name, address, and signature of prescriber;
(5) DEA number of prescriber, in the case of controlled substances; (6)
name, quantity, and strength of each drug prescribed; (7) refills
authorized; and (8) the directions for use by the patient.
Persons Affected: Pharmacies and pharmacists.
Retention Period: Not specified.
Related Code Sections: O.C.G.A. Section
26-4-37.
Citation: Rule 480-8-.06 Drug Distribution
and Control.
Regulating Agency: State Board of Pharmacy.
Requirement: (1) to maintain, under the control
of the Director of Pharmacy of the prison clinic pharmacy, a
pharmacy-generated patient profile for each patient, containing
(at a minimum): (a) given and last name; (b) DOC I.D. number; (c)
date of birth; (d) sex; (e) dorm or permanent housing assignment;
(f) drug product dispensed, date dispensed, strength, dosage
form, quantity and directions, and identification of dispensing
pharmacist; (g) identification or differentiation of controlled
substances; (h) selected medical data; (i) drug history interview
(when possible); and (j) sensitivities and allergies to drugs and
foods; (2) to make records of all transactions of the prison
clinic pharmacy as may be required by law and as may be necessary
to maintain accurate control over and accountability for all
pharmaceutical materials; (3) to maintain such records as are
required to insure patient health, safety, and welfare, including
(at a minimum): (a) patient profile; (b) proof of use; (c)
reports of suspected adverse drug reactions: (d) inventories of
night cabinets and emergency kits/crash carts; (e) inventories of
the pharmacy; (f) biennial controlled substances inventories; (g)
alcohol and flammables reports; and (h) such other records and
reports as may be required by law and the rules and regulations
of the Board of Pharmacy; and (4) to make and maintain a survey
of usage trends of each standard ward inventory.
Persons Affected: Directors of prison clinic
pharmacies.
Retention Period: A period of two (2) years.
Related Code Sections: O.C.G.A. Section
26-4-37.
Citation: Rule 40-7-2-.01 Salvageable Foods
and Single Service Utensil Items.
Regulating Agency: Commissioner of Agriculture.
Requirement: To keep orderly records on hand,
including the following (including allied receipts): (1) sales
receipts of foods bought, stating the name of the seller and his
address; (2) the name of the buyer; (3) the salvage firm's Food
Sales Establishment License Number; (4) the quantities of each
item bought, stating number of cases and size of containers
therein; (5) the product name; (6) the estimated value of the
destroyed food; (7) the place where destroyed; and (8) the date
of such destruction and by whom witnessed. NOTE:
Sales of one mixed lot of foods by a Salvage Food Distributor may
be entered on the sales record as a miscellaneous or conglomerate
sale.
Persons Affected: License holders of a Salvage
Operation. [NOTE: "Salvage Food
Operations" means any operation, including (without
limitation) reconditioning, labeling, relabeling, repackaging,
recoopering, sorting, cleaning, culling, and trimming, by which
it is sought to prepare salvage food for ultimate human
consumption or to bring the same into compliance with the Georgia
Food Act.]
Retention Period: A period of six months.
Related Code Sections: O.C.G.A. Section
26-2-20 and the sections following.
Citation: Rule 40-7-6-.03 Sampling.
Regulating Agency: Commissioner of Agriculture.
Requirement: To maintain on file at the bottled
water plant records of the sampling and analyses required by Rule
40-7-11-.03.
Persons Affected: Any entity or person who owns
or operates a place or establishment in which bottled water is
prepared for sale.
Retention Period: Not less than four years.
Related Code Sections: O.C.G.A. Section
26-2-1 and the sections following.
Citation: Rule 40-7-6-.14 Water Vending
Machines.
Regulating Agency: Commissioner of Agriculture.
Requirement: (1) To keep a schedule of a water
vending machine's maintenance program for routine servicing
present in the machine, (including written servicing instructions
for the operator, technical manuals of the machine and the water
treatment appurtenances involved, and regularly scheduled service
visits) or to keep a conspicuous service log indicating when
scheduled maintenance was conducted, clearly referring to the
required maintenance schedule; and (2) to keep a full maintenance
schedule at the company's place of business.
Persons Affected: Persons controlling water
vending machines placed in facilities under the inspectional
jurisdiction of the Department of Agriculture, as granted in
O.C.G.A. Section 26-2-1 and the sections following.
Retention Period: Not specified.
Related Code Sections: O.C.G.A. Section
26-2-1 and the sections following.