It is for key administrators at any level of
Georgia government -- state, county, and local -- within each government department and
strategic planning unit. It is not meant to be a technical "how-to-guide" for
the specialist. Such technical manuals are published separately.
This Guide is designed to assist those
key government administrators who have management responsibility for the information that
flows through the workplace each day, and those who must the allocate fiscal and personnel
resources to process and maintain it.
The Guide introduces several subjects
and strategies that can influence the outcome and effectiveness of efforts made to manage
government records of all types.
How long does it take to read it?
Not long at all. Each part takes about 10 minutes to read.
They can be read in one sitting, or separately.
Why is it broken into parts?
The Guide is designed to permit flexibility in use.
The individual parts each review different aspects of the Guide's overall
theme--"Managing Public Records in Georgia." Each part can be used for both
personal review and group training. As components of a general introduction, they are
meant to stimulate thought, discussion, operational planning, and further training.
How did the Guide come about?
It was created in accordance with a plan for historical
records adopted by the Georgia Historical Records
Advisory Board (GHRAB). Funding for its development and publication came from a grant
received by the Office of Secretary of State from the National Historic Publications and
Records Commission (NHPRC).
The Georgia Archives publishes it
as part of an effort to update and expand publications in its "Managing Public
Records" (MPR) Series.
Is this all there is to the Guide?
No. Additional parts to the Guide will be added as
necessary to meet the training and programming needs of state and local government
administrators.
How do I use it?
You can use it in several ways:
Use it as a vehicle for understanding and
communicating several basic concepts that will aid in the management of your government
information.
Let it assist you in making a preliminary
evaluation of the completeness and the appropriateness of the techniques and technologies
now in use.
Use it for guidance on how best to
establish and/or improve "life-cycle" records management activities.
Make it a tool for use in the
identification of areas in which training or management attention is needed, such as in
the use and preservation of records that contain essential government information
resources.
Use it as a directory to additional
sources of assistance in records and information management. <<>>
