HISTORICAL RECORDS ADVISORY BOARD
Outstanding Archives Award Winners
Award for Legislative Advocacy
of State Cathy Cox, Representative Gail M. Buckner, GHRAB Chair R. Lee
Honorable Gail M. Buckner
Gail M. Buckner of Jonesboro has been a strong supporter of the Georgia
Archives since joining the Georgia General
Assembly in 1991. This year, she spearheaded the passage of legislation that allows the
Georgia Archives to initiate action through the Attorney General to stop the
sale of stolen government records, whether they have been stolen from the state
or a local government. It also
permits action to recover stolen records.
Georgia records, which show up for sale on eBay, at flea markets, or other
venues, have been taken from local governments.
Previously, the Georgia Archives had no ability to assist with the
recovery. With Representative
Buckner’s help, state law was changed to allow
the Georgia Archives to initiate action to
prevent the sale, transfer, conveyance, destruction, or alienation of any
records, books, documents, or other office property, which has been unlawfully
removed from any public office.
Award for Advocacy
Mr. William A. Richards
A. Richards of Eatonton has worked tirelessly to promote archives in Georgia, to
further archival education, and to develop an outstanding archival facility at
Georgia College and State University. He
took the innovative action of cross listing his course, “Archival Theory and
Issues” at two different universities. In
addition, under his guidance, the archival holdings at Georgia College and State
University have more than tripled since his arrival in 1995.
Secretary of State Cathy Cox, Professor John Fair, GHRAB Chair R.
Lee Kinnamon, Professor William A. Richards
Richards played a key role in developing a concentration in archives for the
Department of History and Geography at Georgia College & State University.
Last year, Professor Richards offered his course both at Georgia College
and through the Master of Library and Information Science Program at Valdosta
State University. The course has
been a success, benefiting both institutions and furthering the careers of many
Richards has also greatly expanded the Georgia College and State University’s
archival collections. Under his
leadership special collections has grown to include a museum and public programs
component. As a direct result of
acquiring the papers from the late Senator Paul Coverdell, Georgia College has
received over $800,000 in federal grants to establish the Paul Coverdell
Leadership Institute and to process his papers.
Award for Excellence in Archival Program Development
by a Historical Repository or Local Government
Secretary of State Cathy Cox, Archives Specialist Joanne Yendle,
Library Director Anne Salter, and GHRAB Chair R. Lee Kinnamon
Archives of the Philip Weltner Library,
Archives of the Philip Weltner Library, Oglethorpe University in DeKalb County,
is a rich resource of campus history and community associations.
The Archives was made accessible to the campus and the community for the
first time through a major inventory effort that determined the holdings of the
archives, provided a description of the materials, and created an access point
to the collections.
Archives is currently microfilming its campus newspaper collection dating from
1916, which chronicles important historical events that have taken place over
the years. Additionally, the
Archives developed an exhibit utilizing artifacts, photographs, and documents
from the Archives and will offer student internships this fall.
The Loose Papers
Committee of the Augusta Genealogical Society
Secretary of State Cathy Cox, Committee Members Gloria Lucas, Kathy
Cornett, Julius Rucker, and GHRAB Chairman, R. Lee Kinnamon
Papers Committee of the Augusta Genealogical Society, composed of ten
volunteers, tackled a task that would be daunting to many archivists.
They unfolded, flattened, cleaned, catalogued, and properly stored almost
9,000 original historical documents from the Superior Court of Richmond County.
Dr. Julius Rucker of Evans chaired the committee.
Committee members are Carrie Adamson, Dorothy Anderson, Millie Chappell,
Kathy Cornett, Octavia Garlington, Millie Holbrook, Kathy Jarvis, Gloria Lucas,
Mae Rachels, Jerry Scott and Elizabeth Swink.
records, dating from 1784 through the 1860s, came into the custody of the
Society in the mid-1990s in very large plastic bags.
Some had been damaged by water, smoke, insects, or rodents. Volunteers contributed over 5,000 hours for a dollar value of
$70,000. The catalog of the entire
collection, including 58,000 names, has been
entered into a computer database that provides invaluable information to
genealogists and historians.
Honorable Betty B. Cason
Secretary of State Cathy Cox, Judge Betty B. Cason, GHRAB Chair R. Lee
B. Cason of Carrollton implemented a model system to scan permanent records of
the Carroll County Probate Court. The
growing population of Carroll County was creating large volumes of records to be
maintained and, as mandated by law, preserved and secured as historical records.
Judge Cason had a feasibility study conducted which identified the
appropriate technology and system to address this problem.
implemented a system to scan court records, produce microfilm from the scanned
image, and produce CDs for public reference.
The system reduced staff reference time, freed up vault storage space,
and established a new revenue source through the sale of CDs to firms that
perform title work or practice probate law.
Copies of the CDs have been placed at both the public library and the
local historical society to increase public access.
This system has been held up as a model to facilitate business processes
and access to court records.
Secretary of State Cathy Cox, Principal Jim Arnold, GHRAB Chair R. Lee
Shaw High School
High School in Columbus conducted an oral
history project in which over 250 students from grades 9-12 interviewed veterans
and citizens that lived and fought during World War II.
The students wrote and edited biographical essays from the interviews,
gave reflective speeches, and published a compilation of the biographies in a
book entitled, Saluting Our Heroes.
Shaw High School will give all participants a copy of the book and will
donate copies to all public and school libraries in Columbus, Ft. Benning, and
the Historic Columbus Foundation.
Students interacted with an
older generation to learn history from eyewitness accounts and understand the
impact of World War II. Shaw
students also produced Social Studies Fair projects using information from the
interviews. In April, the veterans
and citizens were entertained with a USO-style show written and produced by
students in Shaw’s Fine Arts Department based on the information from the
interviews and other research.
Secretary of State Cathy Cox, Senior Archivist Sallie Loy, GHRAB Chair R.
Southern Museum of Civil War and Locomotive
The Southern Museum of
Civil War and Locomotive History Archives in Kennesaw played a significant role
in documenting Georgia’s history by preserving the company records of the
Glover Machine Works of Marietta, Georgia.
As Georgia’ only locomotive works, Glover Machine Works built over 200
steam locomotives between 1902 and the early 1930s.
The Museum acquired the
company records in early 2002 and the Archives staff processed thousands of
documents including correspondence, production records, and locomotive builder
files. A significant part of the
collection is the nearly 800 glass plate negatives that depict locomotives,
workers and general factory life. The
company records of the Glover Machine Works allow researchers to study the
complexities of the economic and industrial development of Georgia in the late
19th and early 20th centuries.
Troup County Archives
L-R: Secretary of State Cathy Cox, Troup County
Historical Society President Oliver Green, Troup County Archives Director Kaye
Minchew, GHRAB Chair R. Lee Kinnamon
Regional Library and Troup County Archives collaborated in an oral history
project about residents of Troup County. Project
staff interviewed over eighty residents from families that had lived there since
the county's founding as well as those who had arrived in the United States only
a few years earlier.
Interviewees ranged in age
from 40 to 105. The interviews
provide details that could not be found in any other way, whether the subject is
the loneliness of being the first black to attend all-white West Point High, the
tension of assisting local owners when Callaway Mills were sold to Milliken in
1968, or the frustration of being a Russian immigrant struggling to get a job
cleaning the local mall as he sought U.S. citizenship.
All interviews were
conducted using a digital video camera and the digital videotapes are part of
the Troup County Archives’ permanent collection. Digital tape recordings and transcripts are being placed on
the Library-Archives' shared website where viewers can watch the interview, read
the transcript, and search major topics.
Award for Excellence in
Archival Program Development by a State Agency
L-R: Secretary of State Cathy Cox; Director of Research,
Evaluation, and Technology Tony Mazza; Assistant Director of Clemency Walt
Davis; GHRAB Chair R. Lee Kinnamon
State Board of Pardons and Paroles
The State Board of Pardons
and Paroles worked with the Georgia Archives to design an electronic records
system that both protects confidential information and gives access to open
information contained in clemency records.
Both the Georgia Technology Authority and Georgia Archives have cited
this project as an example of a best practice for government.
Clemency records are
historical materials that have traditionally been transferred to the Georgia
Archives for permanent retention. Automation
of the process provided an ideal opportunity for the Board to work with the
Archives to include privacy and access concerns in the design and implementation
of the system.
While not the only means
that could be used to protect the confidential data, the Board used XML, a
computer language that provides a software independent protocol for the
protection of data. The project
proved the feasibility of designing custom XML templates for the protection of
confidential data in a way that could be replicated across government in a
variety of applications. The
project produced the desired results at a cost of under $50,000.
Award for Excellence in Documenting Georgia’s History
L-R: Secretary of State Cathy Cox, Joe Hungate, GHRAB Chair
R. Lee Kinnamon
Hungate of Snellville created Confederate Hospitals of Upson County, an
electronic index, which contains names of soldiers from all over the Confederacy
and documents the mobile hospitals of Upson County.
The index also includes items such as rank, company, disease, regiment,
hospital, and physician.
Samuel Hollingsworth Stout, Director of Hospitals for the Army of Tennessee,
established a system of mobile hospitals that could easily follow the movements
of the Confederate Army. From the
Center for American History at Texas University in Austin, the Thomaston-Upson
Archives obtained lists of medical records that were part of the Stout papers.
Mr. Hungate took on the enormous job of deciphering some 381 legal size
pages of handwritten information and putting this information into a useable
database. The database
includes information on thousands of wounded or sick soldiers from Georgia,
Alabama, Kentucky, Mississippi, Texas, Arkansas, Florida, Tennessee, and
Library Services, Board of Regents,
University System of Georgia
L-R: Secretary of State Cathy Cox, Georgia HomePLACE Director
Edward A. Johnson, GHRAB Chair R. Lee Kinnamon
Library Services within the
Board of Regents of the University System of Georgia operates Georgia HomePLACE,
which encourages participation of Georgia public libraries in the Digital
Library of Georgia and GALILEO. This
collaborative program provides a mechanism for digitizing local/family history
materials and making them available to much wider audiences.
HomePLACE is supported with
LSTA (Library Services and Technology Act) funds administered by the Institute
of Museum and Library Services through the Georgia Public Library Service.
Vanishing Georgia, a major photograph collection of the Georgia Archives,
was the first project which involved scanning 18,000 historical images for local
history, genealogy, exhibits, and teaching
Last year, HomePLACE
completed a survey of local/family history resources in public libraries to
identify collections that might be digitized.
The libraries described newspapers, family histories, cemetery
information, church records, and other materials. Some of the digital projects completed by HomePLACE include
the C. F. Jenkins Civil War Diary from Troup County Archives and the Samuel
Hawkins Diary from Lake Blackshear Regional Library System. Current projects involve digitizing Dahlonega gold history
materials from the Lumpkin County Library and digitizing photographs for
Atlanta's Auburn Avenue Research Library, that depict Atlanta's Neighborhood
Arts Centers. All HomePLACE
collections will eventually point to collections housed on GALILEO servers or on
public or academic library servers.
L-R: Secretary of State Cathy Cox, D. Alan Pogue, GHRAB Chair
R. Lee Kinnamon
D. Alan Pogue
Alan Pogue of Senoia produced Temples of Justice: The Courthouses of Georgia,
highlighting courthouses from across the state and the people and
stories that revolved around these historic structures.
combines bits and pieces of history from both primary and secondary sources into
a form that is readily available for anyone to enjoy.
The documentary also covers general information on the history of each
county in Georgia including two counties
which no longer exist. As a
television documentary, Temples of Justice provides an effective way to
reach a broad public audience. Georgia
Public Broadcasting aired the documentary last
August and it is slated to air
on Comcast cable across the state in the future.
Savannah Jewish Archives
L-R: Secretary of State Cathy Cox, Assistant Archivist
Luciana Spracher, Archives Founder Kaye Kole, GHRAB Chair R. Lee Kinnamon
The Savannah Jewish
Archives was established in 1994 to identify records significant to the city's
Jewish community and safeguard them for future generations. In spite of notable efforts to preserve the history of
Georgia’s first city, the history of its Jewish community went largely
unpreserved until the establishment of the Savannah Jewish Archives.
The Jewish community formed
in 1733, mere months after Georgia’s founding.
The Jewish community formed cohesive neighborhoods but also spread out
throughout the city, creating wide influence.
Jews operated prominent businesses, created social organizations, and
participated in politics. While the
Jews are a part of the Savannah community as a whole and share many patterns of
daily life with their fellow Savannahians, they nevertheless have a rich culture
and history of their own.
Today, the Archives manages
close to 300 cubic feet of records from synagogues, organizations, businesses,
families, and individuals. The
holdings include well over 2,000 photographs and an innovative oral history
project that captured the narratives of over 100 individuals. The Savannah Jewish Archives is a success story in
documenting and preserving Georgia's history.
Award for Excellence in Research Using the Holdings of An
Steve Oney of Los Angeles,
California, wrote And the Dead Shall Rise, which details new research
on the lynching of Leo Frank which is a well-known part of American
history. Leo Frank, a Jewish
factory superintendent in Atlanta, was convicted of murdering
Mary Phagan, a 13-year-old gird employed by the factory.
Two years after the conviction Frank was
killed by a lynch mob. And
the Dead Shall Rise is the first published account to release the identities
of the individuals who conceived, carried out, and covered up the lynching.
Mr. Oney’s painstaking
research included interviews with the children of the men involved in the
lynching and with the last surviving individuals who viewed it.
He relied on analysis of primary records and looked at previously used
records or evidence with a new perspective.
And the Dead Shall Rise, Mr. Oney’s first book, is a work of
social and legal history whose exploration of the past has had a direct and
strong effect on the present.
L–R: Secretary of State Cathy Cox, David Paterson, GHRAB
Chair R. Lee Kinnamon
Paterson, who lives in Norfolk, Virginia, produced Slaves and Slave Masters
of Upson County, a digest of data related to between 6,000 and 7,000 slaves
who served over 2,000 slave masters in Upson County from 1825 to 1865.
His digest enables users to track the slaves through the recorded events
of their life in bondage.
the U.S. Navy veteran lived in Thomaston, he became interested in local history
and spent countless hours in the basement of the courthouse, sifting and sorting
through local records - deed books, court records, probate records, coroner’s
inquests, newspapers, church records, and other documents.
To the extent that records document these facts, people can track each
slave through events such as birth, sale, hiring out, church membership, court
appearances, appraisal and sale, and even death.
It provides excellent suggestions of primary sources for the elusive
slave/master records. The digest is
accessible on CD at the Thomaston-Upson Archives.
Velma Maia Thomas
L-R: Secretary of State Cathy Cox, Velma Maia Thomas, GHRAB
Chair R. Lee Kinnamon
Maia Thomas of Atlanta has written several award-winning books on
African-American History and is the creator of the nationally acclaimed Black
Holocaust Exhibit in Atlanta. The
exhibit is a collection of more than 100 original documents on slavery and has
been a feature exhibit at the National Black Arts Festival as well as on display
at universities throughout the southeast. More than 100,000 visitors have viewed the exhibit.
Thomas’ first book, Lest We Forget: The Passage from Africa to Slavery and
Emancipation, was selected as one of the best books of the year by the
Washington Post, Good Morning America, Atlanta Journal Constitution, American
Library Association, and was included in the Trumpet Award’s, “1998 Coffee
with the Authors.” Her second
book, Freedom’s Children: The Passage from Emancipation to the Great
Migration, was a finalist for the 2000 Georgia Writer of the Year Award for
Young Adult Books. In 2002, she
released We Shall Not Be Moved, the third book in her interactive
historical trilogy. This volume,
with removable documents, received the 2002 Contribution to Publishing Award
from the Black Caucus of the American Library Association.
L-R: Secretary of State Cathy Cox,
Williams, Teresa Crisp Williams, David Carlson, GHRAB Chair R. Lee Kinnamon
David Williams, Teresa Crisp Williams, and
Williams and Teresa Crisp Williams of Valdosta and David Carlson of Atlanta
collaborated to publish Plain Folk in a Rich Man's War: Class and Dissent in
Confederate Georgia. The
authors extensively used archival holdings to tell the story of common whites on
Georgia's Civil War home front.
analysis springs from work in a wide variety of archives in the state of Georgia
and elsewhere and relies heavily on manuscript sources and other rare materials.
Plain Folk demonstrates what a dedicated team of researchers can
accomplish by approaching archival holdings energetically and creatively. Reviewers have praised the quality and depth of the
project’s scholarship and its significant contribution to advancing our
understanding of the social and political history of the Civil War.
Award for Excellence in the Educational Use of Historical
of State Cathy Cox, Library Director Darren Harper, GHRAB Chair R. Lee Kinnamon
The Bryan-Lang Historical
Library in Woodbine cooperated with the Camden County School System to start a
Heritage Education Program, which has greatly enhanced the use of historical
records in the local school system. The
enthusiasm shown by students, teachers, and the school system has encouraged the
library to look for new opportunities to educate students and adults about local
The library sought
assistance from the Georgia Trust for Historic Preservation to use the
“Talking Walls” Heritage Education Program as a foundation for the Camden
County Program. In 2002, during a
weeklong summer workshop, the teachers were taught how to use the resources in
the library as well as historic sites to develop new and exciting learning
activities for the classroom.
This year, the Camden
County School System included history-based activities in their Summer Camp, and
the Camden County High School offered a new Local Area Studies class and worked
to develop a Young Historians Club.
Some of the activities being planned for the High School include
conducting oral history interviews, creating and publishing books on local
historical subjects, helping develop history exhibits, and creating a history
website for Camden County.
Secretary of State Cathy Cox, Deborah Davis, GHRAB Chair R. Lee Kinnamon
Davis of Valdosta worked with Dr. Catherine Badura at Valdosta State University
to develop a joint project between the Department of History and the University
Archives to integrate the holdings of the archives into the curriculum.
Seventy undergraduate students were introduced to the university archives
and its range of primary source materials.
Many of these students opted to work for extra credit in the archives as
student archival apprentices and helped to preserve and process archival
students worked a total of 469 hours, processed 40 boxes, and added over 11,000
records to the vital records index of the Valdosta Daily Times.
The students had an opportunity to work with historical records and help
develop guides that make the primary documents accessible.
As part of an on-campus collaboration program, the project was evaluated
thoroughly with encouraging results. Ms.
Davis plans to repeat the project in future semesters and hopes to encourage
other faculty to adopt the practice. The
project also has great potential to be disseminated and adopted at other
of State Cathy Cox, Representative Chip Rogers, Sarah Shearouse, GHRAB Chair R.
Sarah L. Shearouse
senior at Wesleyan College, Sarah L. Shearouse of Canton, completed an
internship at the Hay House Museum in Macon.
Ms. Shearouse created a program for school children, grades three through
eight, to accompany the House's special tour, "Invisible Hands," which
takes visitors on a journey through the everyday lives of slaves and servants
who worked there during the 19th century.
The Hay House, an 18,000 square-foot mansion built as a private residence
in the 1850s, is now a museum that conducts tours that showcase the
architectural aspects of the house and social habits of those who lived there.
Shearouse delved into historical records and archives, spending the semester at
the public library, combing through newspapers and phone directories from the 19th
and early 20th centuries. Her final program consisted of general information, games,
and puzzles to help teach children about the slaves and servants of the Hay
L-R: Secretary of State Cathy Cox, Dooly County Clerk and
Society Member Janet Joiner, GHRAB Chair R. Lee Kinnamon
After several years of
research and discussions with the Dooly County School System, the Vienna
Historic Preservation Society developed a Heritage Education Curriculum that is
being incorporated into the 3rd grade studies at Dooly County Elementary School.
The Society realized people who are educated about their community’s
heritage become better citizens of that community.
Society members, county
historians, genealogists, retired teachers, and the Chamber of Commerce all
collaborated in the production of the curriculum manual and teachers’ guides.
The curriculum includes areas of study such as:
Dooly County history, towns and communities that once existed, historic
buildings and sites, simple genealogy, architecture, historic maps and more. Resources and suggested activity plans are included with each
section. Recently 125 third grade
students toured the historic Dooly County Courthouse, the Georgia Cotton Museum,
and the George Museum. Most of
these students had never been in any of these sites even though they live in
Dooly County. The curriculum
presents an opportunity for young people to grow up feeling a sense of place and
belonging that so many of them do not have today.
Excellence in Student Research Using Historical Records - Grades 9-12
L-R: Secretary of State Cathy Cox, Justin diFeliciantonio,
GHRAB Chair R. Lee Kinnamon
diFeliciantonio is a junior at Hardaway High School in Columbus.
During his sophomore year, he researched President Jimmy Carter’s
negotiation of the Iran Hostage Crisis, and subsequently developed a 10-minute
documentary on the topic. The
documentary received first place at the State Contest of National History Day in
Georgia. Mr. diFeliciantonio
took his documentary to National History Day at the University of Maryland to
represent our state. He was also selected by National History Day to show his
documentary at the White House Visitors’ Center last June.
Mr. diFeliciantonio and his
project are fine examples of what students can do when they take the time to
explore information maintained in our state’s archives.
In the bibliography he submitted with his documentary, he states that his
interest in this topic emerged out of a visit to Plains, Georgia, when he was in
the 8th grade. For that
National History Day project, he researched President Carter and the Camp David
Accords. The success which he had
as an 8th grader (the previous project received a national award from
the Society for the Study of Foreign Affairs) set him on a course in which he
has continued to participate in History Day on his own.
He is the first student from his current high school to participate.
He is committed to continuing his learning through exploring primary
sources, and this commitment is helping to prepare a fine example of the next
generation of archives’ users.