About Us

The Secretary of State chairs the State Records Committee and through the Archives administers a statewide records and information management program for the efficient operation of government. The Archives advises state agencies and local governments of appropriate records-keeping techniques and systems, provides training in a variety of records management topics, and guides agencies in the development and use of retention schedules. The Archives operates the State Records Center as a centralized storage facility for nearly 160,000 cubic feet of temporary records of state government. In addition, a Media Security Vault provides secure off-site storage for microfilm and electronic backups of both vital and permanent records of state and local government.

Mission

The mission of the Records and Information Management Services Program is to promote the efficient administration and management of Georgia governments' records in compliance with the Georgia Records Act.

Goal

The goal of the Records and Information Management Services Program is to provide guidance and advice to state and local government agencies for the establishment and continued maintenance of successful individual records management programs that meet compliance with the Georgia Records Act and the Open Records Act.

Publications    Retention Schedules    Training Opportunities    Rules and Regulations    Best Practices, Samples & Resources    Grant Opportunities    Preserving Georgia's Historical Data    Local Government Records Management Evaluation Tool    Introduction to Records and Information Management for State and Local Governments    Use this form to submit a new Retention Schedule (state agencies only): - After form is submitted, the pending retention schedule will be returned to the agency for appropriate signatures. Instructions for Completing    Use this form to appoint a new Records Management Officer (state agency heads only)

How Do I         Convert Digital Images to Film         Conduct A Records Inventory         Transfer Records to the Georgia Archives         Transfer Records to the State Records      Center         Transfer Records to the Media Security Vault         Number Retention Schedules - (For Local Government Use Only)